Microsoft 365
You already pay for Microsoft 365. The gap is between the licence and the working system, the SharePoint intranet that actually holds your documents in order, the Teams app your staff open every day, the Copilot rollout that helps rather than distracts. As a Microsoft Solutions Partner, that build layer is what we do.
Not licence resale, and not a generic "modern workplace". We build specific systems on the platform you already own.
Proof
Stonewater is a housing association with 33,600 homes and more than 75,000 customers. Its documents were fragmented across multiple repositories. There was no reliable way to find records for GDPR Subject Access Requests.
A SharePoint and Microsoft 365 document-management platform that applies metadata and creates folder structures automatically. Purchase-to-pay workflows with AI invoice validation. A standalone supplier portal, so suppliers manage their own submissions without Microsoft 365 access.
Tens of thousands of documents are in one structured environment. Automatic folder creation removed manual filing. Subject Access Request compliance is complete.
An honest read, because the hype isn't helping anyone budget.
Where it earns its licence today: drafting and summarising against your own documents, meeting recap in Teams, and first-pass work in Word and Outlook, for staff who write and read a lot. The prerequisite is a tidy permission model: Copilot answers from whatever the user can technically see, which is why document-estate governance comes first.
Where we'd tell you to wait: if your SharePoint estate is unstructured, if permissions have drifted for years, or if the use case is a niche line-of-business process, a purpose-built workflow (on SharePoint, Power Platform or bespoke) will beat a general assistant. We'll say which camp you're in during scoping, not after a rollout.
The sensible sequence: governance and permissions review → a pilot group with measurable tasks → a decision on wider licensing based on what the pilot actually saved. That's the rollout we run.
The build: intranet architecture, document life-cycle configuration, workflow, Teams apps, migration and governance. Licences give you the raw platform; the value sits in how it's structured for your organisation. Where a licence change would save you money, we'll flag it in scoping.
Two tests: can you say who can see what in your document estate, and can you name the roles and tasks where drafting or summarising costs real hours? If either answer is no, fix that first, it's cheaper than licensing your way past it. The scoping call covers both.
In your own Microsoft 365 tenant, under your control, in the Microsoft datacentre region you choose, UK residency where you need it. Our delivery is in-house and onshore, from Wakefield and Liverpool.
Yes, that's the most common starting point. We map what exists, archive what's dead, and move what's live into a structure with search, tagging and permissions designed before the content lands, not after.
Are you not ready to talk yet?
Talk to us
The sprawling document library, the intranet nobody uses, the Copilot question your board keeps asking, thirty minutes of scoping will tell you what's worth building.
